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If you are a blogger I bet one of your biggest problems is time. Finding the time to accomplish the billions of tasks needed to make your blog successful.
Working from home is hard. Getting things done is absolutely challenging.
I struggled with this for the longest time. Like yours, my to-do list was a never-ending list of stuff to do.
So, I looked for ways to minimise wasted time and become more productive.
In this post, I want to share with you some of the productivity tips that help me reach the end of my working day having actually accomplished something.
Bloggers’ most important asset is definitely time! Click To Tweet
Table of Contents
Have a plan
Your blog is actually your business and you need to treat it like that.
Firstly, get your own working-space and keep it organised.
Working from home doesn’t mean that you can stay in your bed all day. I know it is nice and cosy but it is definitely not productive.
And neither will working around the house boost your productivity. Set a spot in your house that you will use only for working at your blog.
So, every time you sit in that spot your brain realises that it is time to work.
Maybe once a week you can decide to work somewhere else (maybe outside your house like a coffee-shop or a park) to enhance your creativity.
Set your working hours and dedicate that time just to your blog.
You don’t have to work the same amount of time everyday (being able to create your own schedule is the best perk of working for yourself). Your working hours don’t even need to be continuous.
If at 3PM you are going to pick your children up from school, you can stop working and start again once your children are asleep.
But it’s really important that the time that you allocate to your blog is just for your blog. I know that big load of laundry is calling you but just ignore it.
Once you pick your work time let your family know that you are not available during that time frame.
Never sit down without knowing what you are going to do
If you don’t have a detailed plan, you are going to waste your time scrolling through Facebook groups or Pinterest.
What I do to avoid wasting time surfing the web (because I actually don’t know what to do) is setting my goal for the day the night before.
Every night when my blogging day is almost finished my last task is setting a S.M.A.R.T. goal for the next day. If you need help with this you can read How to Set Your Goal the Smart Way.
Of course, I write down my to-do list for the next day but the most important thing is knowing what the result is that I want to obtain. Only once I know that, can I then write a detailed to-do list.
If you don’t have a set goal you will end up putting things off because there are always lots of little tasks that call for your attention.
If you want to have a productive day of blogging have a plan before sitting at your desk.Click To Tweet
You can spend all day working on your blog but if you aren’t focused you won’t accomplish much.
Enter the “zone”
To get the concentration that you need you can start your workday with a short meditation like this
This is what I use (I’m a beginner at meditation) but you can find multiple guided meditations on YouTube.
If you aren’t really into meditation you can look for some music that helps you focus.
I use an app called “Calm” that has a whole section of music for focus.
Turn off all your notifications
There is nothing more detrimental than those little sounds made by new email arriving.
I know, you work with your emails, you work on social media so how can you just ignore them?
Well, I’m not telling you to forget them completely but set a time to interact with them.
Having the notification on will only steal your time and your concentration.
Your brain uses different parts for different kinds of tasks.
The creative part of your brain goes to rest while you are doing admin stuff.
Switching from one task to another all the time will kill your focus.
What I do is not only batching the same task but also try to organise my schedule in a way that if for example, my brain is in the creative mode it can keep going with a different task.
So for example, if I have just finished writing a few blog posts, and I still have time, I look for some other creative task to complete like creating all the pins for those posts.
Use your time wisely
We as bloggers don’t have much time, do we? So, what makes the difference between being busy or productive is how well we use the time that we have.
Don’t start your day by looking at your email
Your email inbox is a time killer! And, most of the time, if you are replying to emails you will find it is to solve someone else’s problem.
Get your stuff sorted before helping other people.
Just to be clear, I’m not saying not to open your email ever again.
But set a specific time to check your emails.
You can decide to check your inbox multiple times a day (lunchtime and before turning off your computer) or just one time a week.
Do what works best for you but don’t check your inbox every time you have a new notification (turn the notifications off!).
Follow the 80/20 rule
The 80/20 rule also known as the Pareto Principle stated that 80% of your results come from 20% of your actions.
In other words, to work smarter you must identify the activities that give you the best results and dedicate more time to them.
Probably, dedicating more time to the creation of your own course will bring you better results than scheduling the tailwind queue.
Moreover, if for example, you have an affiliate program in place, find the 20% of people that bring you 80% of your sales and make sure to support and encourage them.
Designating one day of the week to content writing, one to social media scheduling, one to support and emailing and so on, won’t only keep you focused but will save you so much time!
Batching your tasks is the best way to be productive.Click To Tweet
Know what works for you
“Eat that frog” doesn’t work for everyone.
If you are not a morning person probably it is better starting your day with some brainless tasks so as to give your brain time to get working.
Know yourself. Plan the most important tasks for the time of the day that you are more focused.
Shorten your deadline
If you have one day to write a blog post, it will take you one day to create that blog post.
Give yourself a reasonable amount of time for each task you have to complete otherwise you will waste time without even realising it.
Completing a task will take the time that you plan for it.Click To Tweet
Taking breaks will definitely help your productivity. When you go back to your task with a rested brain you will see a spike in your focus.
Lots of people use the Pomodoro Technique. Maybe you want to give it a try.
Facebook group are one of the best tools for a new blogger but they can be also the worst time wasters.
Join only Facebook groups that have more than 5000 members and where the members are actually active.
Use Facebook groups for their threads, but choose only the ones that bring you actual results and are quick to reciprocate.
For example, I would say absolutely no to threads like “follow for follow”. Almost every social media’s algorithm works on the engagement that your followers have with your content. So, getting followers that are not really interested in your topic through a “follow for follow” thread is a way to waste your time and potentially harm your blog.
Also, no to “reciprocate all” threads. They will take so much time to complete and often ruin your social media theme. Think for example about a re-pin thread: if you have to reciprocate to all of them probably you will end up repining some ugly pin or pins that aren’t a good match with your profile.
Look for answers on Facebook groups. But know what you need, don’t scroll through the group wall and read all the tips that the other bloggers exchange. It will waste your whole day! Use the search feature and look for the topic that you are struggling with at that moment.
Answer questions on Facebook groups. This is one of the best ways of networking. But again, use the search feature and select only the questions for which you can actually be helpful.
Lots of bloggers wear all the hats in their business. But while this is understandable at the beginning, it’s really detrimental.
Wasting your time on admin stuff or learning all that you need to know about accounting is not really productive.
We at Tinylovebug invested our money on a proofreader, a virtual assistant and an accountant.
I understand that at the beginning you don’t have much money to invest but try to delegate at least a little.
All the time that you waste on an admin task is time that you steal from a task with a bigger ROI.
Start by automating
Try to automate as much as you can.
Use Social Pilot to automate your social media, Use Tailwind for Pinterest (read here how I use Tailwind to boost my traffic) and Tailwind for Instagram (read here the results of Tailwind for Instagram members).
Automate your newsletter and your sales funnel. We use Mailerlite as our email provider and the “Automation” feature is a lifesaver!
Creating some templates will save you so much time.
You can use templates for your pins so that when you are in a rush you can just pick one of them and create your new pin in a matter of minutes.
Create some email templates: You can have an email template for when you want to ask to join a Pinterest group board, one for when you want to pitch something, one to refuse an offer that you don’t think is a good match with your blog and so on.
You can even have a kind of template for replies to questions on Facebook Groups!
If you are at the beginning of your journey as a blogger, I understand that you don’t have that much money to invest in a supporting team. However, you can still delegate minor tasks using the services that you can find on Fiverr.
Use some “done for you”
If you don’t know how to start to create a media kit get one done for you.
In other words, my advice is to get focused on what you can do better and ask for help for those tasks that aren’t your forte but are still really important for your business.
The worst thing you can do is wasting your time on a task and you don’t achieve the result you wished for.
Ask for help
If you are not ready to delegate your blogging tasks, delegate something else.
Ask your partner to take on more work around the house or pay someone to go grocery shopping for you.
The best time management tip is to delegate as much as you can.Click To Tweet
The only way to get stuff done is to make stuff easy. As I have already said having a plan is the best boost to your productivity.
Having everything organized and easy to access will do wonders for your workload.
Start the day before
Every evening before finishing work for the day get ready for the next day.
Identify 3 must-do tasks for the next day and organise everything to make your work easier.
For example, if you need to film a video for your YouTube channel set up your recording gear the night before.
Keep your ideas organised and accessible
I use Trello to get all my ideas organised, but there are lots of other apps that you can use. For example, we use Asana when we are working on a team project.
Use iCloud Drive or Google drive to save things that you need most often so that you can access them everywhere.
For the same reason, I use Google keep to save notes, websites that I visit often or all the details of my blog. I have a note in Google keep with all my affiliate links so that I can access them easily and at any moment even from my phone.
Create your schedule
Find out which is the method that works better for you and apply it.
You can use a planner, create to-do lists, set reminders or use your calendar to handle your time.
Lots of people swear by calendar blocking, and Amy Landino is definitely a pro on this:
Take care of yourself
Let’s be honest, at least at the beginning, when you have your own business your business is essentially yourself. So, if you want to invest in your business you need to invest in yourself.
Also, I know that when you have your own business you want to give it 100% of your energy but you risk burnout and consequently failure of your business.
Don’t try to do everything at once
The saying “Jack of all trades, master of none” in my view, is absolutely true.
If you try to master all the aspects of blogging at once you won’t reach any good results.
For example, how many social media are there? If you want to win at all of them at the same time you are setting yourself up for failure.
My advice is starting with one and only once you really master that platform, you can then concentrate on the next one.
I would start (as I did) with Pinterest as it’s the best way to get traffic to your blog.
Moreover, before starting to sell your own product try to master affiliate marketing.
Before creating your own course start by creating a freebie, and so on.
Learn something new every day
Set some time apart every day to learn something new.
Read a blog post, listen to a podcast or watch a YouTube video. Do something that will teach you something new.
I know that often you are too busy to spend some time on learning but this is a really important part of your business. If you grow, your business will grow too.
Invest in your education
It works like that for everything else in life: if you want to be successful, you need to know what you are doing.
You need to invest in your education! If you want to become a successful lawyer don’t you invest in your education? Yep, the same is true for blogging!
Why I’m talking about this on a “productivity post”? Because lots of new bloggers waste lots of time surfing the web for free information.
Firstly, you won’t find all the information for free, probably only the basic information. Even those would be bits and pieces, probably from different bloggers and sometimes conflicting.
If you need to learn something that will bring your blog to the next level buy a course from someone more experienced than you. You will get a better result and you can use the time saved to work on your blog.
Learn to say no
Remember that every time you say yes to something you are saying no to something else.
If some company asks to collaborate with you, accept only if it’s the perfect match for your blog. You don’t want to end up using your time to create a blog post that your followers are not interested in.
The same thing – if someone offers you a guest post opportunity before saying yes, check what will be your return on investment. Is that blog close to your blog’s topic? Will it bring you new traffic? What’s that blog’s DA? Will it give you a good backlink?
If you want to be a productive blogger don’t say yes to everything.Click To Tweet
If you burn out your blog will fail!
So, take time for yourself. Be aware that there are always new tasks to accomplish and if you want to finish everything before taking a break you will never get it.
Fix your working hours and turn off the computer when it is time.
Take care of yourself, exercise, eat well and sleep at least 8 hours per night, your productivity will thank you!
Now, you deserve a gift for getting this far! You can download the FREE productivity eBook “Make More Margin” right here!
There is so much to say about time management and productivity but this blog post is already over 3000 words, so I had better end it here.
But don’t despair! If you want to learn more tips about productivity and time management my friends at Ultimate Bundle have put together a bundle all about it.
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This is what you can find in the bundle:
Time Management (5 of products worth $132.98)
- Time Management How to Finish Your To Do List Every Day! by Marcia Ramsland ($47.00)
(Video) This video will show you how to turn the chaos of the day into calm control with smart planning and your TO DO List will get done, your home will be cleaner, your work will get done, and you’ll be happier and relaxed.
- It’s About Time by Aby Garvey ($49.00)
(eBook) Create a customized time management system that is in sync with your values and priorities and helps you feel in control with It’s About Time.
- Organize Your Life with Trello by Cara Harvey & Elisa Giorgio ($47.00)
(eCourse) A digital course that helps moms who are sick of being overwhelmed and finally want to get control of everything.
- Personality Based Time Management© by Susie Glennan ($4.99)
(eBook) Don’t fall for the one size fits all myth! Learn about personality based time management© from someone who was not born organized and has been there and done that for more than 20 years.
- Take Back Your Time: How to Become a Motivated Time Saving Mama by Emily Bendler ($4.99)
(eBook) Emily’s book will help you to efficiently manage your time so you can get things done and make time for the people you love and yourself.
Daily Planners (9 products worth $169.99)
- Beyond Blessed Life Planner for Christian Women by Ana Willis ($17.00)
(Planner) The Beyond Blessed Life Planner is the most complete and Christ-centered undated Printable planner to help you take your life from good to beyond blessed now and in the years to come!
- I Heart Productivity Pack by Laura Smith ($34.00)
(Planner) This printable productivity pack is designed to walk you through the process of setting goals that really stick and then track your progress.
- Planner ePlanner: Calendars, Schedules & To Do Lists by ListPlanIt ($10.00)
(Planner) Planner ePlanner has what you need to record the To Dos that bring clutter to our minds and our lifestyle. Learn how to record and prioritize your schedules and to dos to make the best use of your time.
- Simply Scheduled Workbook by Julianna Poplin ($27.00)
(Planner) A minimally and elegantly designed set of checklists, planners, worksheets, and calendars to help you plan your life efficiently and effectively.
- The Planner Obsessed™ Planner [The Silver Edition] by Carlie & Hannah Kercheval ($15.00)
(Planner) The Planner Obsessed™ Planner will help you get your life organized, all while creating the habits to make your life the best it can be.
- The S.O.S. Planner by Kayse Pratt ($29.00)
(Planner) The S.O.S. Planner gives you back your time, schedule, and sanity, by helping you organize every aspect of your life.
- The Wannabe Bullet Journal: A Loosely-Structured Weekly Planner For Those Who Need Both Freedom & Organization by Ronni Peck ($4.99)
(Planner) The half-page Bullet Journal Wannabe for those who wish they could could bullet journal but need a little more structure.
- Thrive with Chronic Illness Planner + Journal by Tanya at Mom’s Small Victories ($17.00)
(Planner) Designed to help chronic illness patients manage their time and energy, break down their goals, and work to improve their physical and emotional health.
- Time Management Sheets by Jennifer Roskamp ($18.00)
(Planner) Get more done in less time. More than just tracking sheets, Time Management Sheets are a system unlike any other where you will use your time the most efficient way possible.
Goal Setting (5 products worth $406.98)
- Brilliant Baby Steps: Make the Most of Your Messy Middle for a Beautiful, Balanced Life by Beth Anne Schwamberger ($47.00)
(eCourse) Brilliant Baby Steps teaches a simple but effective system for making the most of your day regardless of your stage of life. It will help you get more done with less stress, while still being there for the people you love and activities you enjoy.
- Driven Women Grace Based Productivity for Christians by Phylicia Masonheimer ($98.00)
(eCourse) The Driven Women Productivity Course is a grace-based, biblical approach to time management that teaches you how to develop routines and habits that fit YOUR personality and lifestyle.
- Goal Setting 101: How to Set Goals as an Absolute Beginner by Nadalie Bardo ($49.99)
(eCourse) Goal Setting 101 is an 8-lesson eCourse that teaches you exactly how to set achievable goals.
- Start Finishing Your Projects: Boost Your Productivity, Effectiveness, and Creative Momentum by Learning to Finish the Projects that Matter Most by Charlie Gilkey ($14.99)
(eCourse) This will help you get your unstarted or unfinished project done, as well as teach you how to set yourself up for success with any other project you kick off after taking the course.
- The 90-Day Personal Productivity Power Plan by Lise Cartwright ($197.00)
(eCourse) Lise Cartwright created The 90-Day Personal Productivity Power Plan to share the EXACT principles and strategies she used to master her to-do-list in a matter of months so you can do the same.
Goal Planners (8 products worth $144.00)
- 90-Day Personal Growth Goal and Life Planning System by Cassandra Massey ($37.00)
(eCourse) Cassie’s 90 day personal growth goal and life planning system is a 280-page printable planning system + 8 video mini-course to guide you step-by-step in creating your goal-achieving plan of action!
- Goal Setting Life Planner by Sareeta Lopez ($19.00)
(Planner) More than your everyday planner – it teaches you exactly get you closer to your kickass dream life by integrating your goals into your daily life so that you’re always working towards them! It includes a video walkthrough of exactly how to use the planner and implement my 3 Month Term goal setting system.
- Goals and Planning Bundle by Abby Lawson ($12.00)
(Planner) Designed to help you set actionable goals and be more productive!
- Quarterly Targets & Goals Tracking by Kimi Kinsey ($7.00)
(Planner) Set, track, and achieve your goals with this strategy guide and quarterly-based printable. Set comes with pages for 2019, and 2020 – to total 8 pages (1 for every quarter).
- The 2019 Success Designer Planner by Khaye Mydette Macalinao ($10.00)
(Planner) The 2019 Success Designer Planner is a goals-focused productivity planner designed to help you blissfully manage not just your schedule but your whole life!
- The Goal-Getter Workbook: The Plan for Busy Women to Go from Dreams to Plans to DONE by Laura S Shaw ($25.00)
(Workbook) The perfect tool to help you create the goals that get you closer to your dreams.
- The Ultimate Goal Setting Planner™ [Couples Edition] by Mike & Carlie Kercheval ($15.00)
(Planner) Mike + Carlie Kercheval have put together The Ultimate Goal Setting Planner™ [Couples Edition] to help married couples prioritize their marriage and things that matter most.
- Ultimate Goal Setting Planner 2019 by MaryEllen Bream ($19.00)
(Planner) The Ultimate Goal setting planner contains everything you need to set goals for the year and break them down into small, doable pieces. Over 150 pages of goal setting worksheets and calendar pages will help you manage your time for maximum productivity.
Home Management (3 products worth $123.00)
- Child, It’s Time to Get Off Your Butt: A simple system to get your people off the couch, ready for the day, and your home maintained. by Angela Davis ($7.00)
(eBook) A simple system to get your people off the couch, ready for the day, and your home maintained.
- Mastering the #MomLife Juggle: A Realistic Action Plan For Getting it All Done as a Busy Mom by Brianna Berner ($67.00)
(eCourse) Learn the incredibly simple secrets to mastering the #momlife juggle so you can get more done in less time, be more present with your family, and start living a life that you’re wildly passionate about.
- Productivity & Organization for Women by Cheri Chin ($49.00)
(eCourse) This course is designed especially for working, busy, women who want to also have a home that is organized and free of chaos. Learn decluttering tips, ways to efficiently grocery shop, and even how to organize files on your computer in four weeks!
Home Management Planners & Printables (7 products worth $82.96)
- Family Chore System & Planner by Mandi Ehman ($17.00)
(Planner) The Family Chore System & Planner from Life Your Way is a unique system designed to help families work together to stay on top of the daily, weekly and monthly chores as a team.
- Get Your House Clean and Organized: A Cleaning Planner by Laura Rizer ($7.99)
(Planner) This planner will help you get organized and streamline your cleaning tasks so that you can create a routine that’s right for you.
- Home Cleaning Planner by Corinne Schmitt ($4.99)
(Planner) The Home Cleaning Planner comes with checklists and planning sheets to help you get (and keep) your entire home clean both inside and out!
- Housekeeping Chore Box for Kids and Famlies by Kemi Quinn ($9.00)
(Printable) Kemi Quinn wants to help you set up an Awesome system of housekeeping that includes your children and can grow with them.
- Life Management Binder by Heather Moritz ($24.00)
(Planner) Giving you the ability to track all aspects of your life, the Life Management Binder will not only help you get your home-life in order, but help you feel like an organizational rock-star!
- Organized 31 Tickler File System: The Easy Way to Manage Paperwork, Bills, Tasks and Appointments by Susan Santoro ($3.99)
(Printable) Makes it simple to keep track of, anticipate and complete all time-sensitive paperwork, bills and tasks on-time and with less stress.
- Year of Intent by Leslie Lambert ($15.99)
(Planner) A huge collection or organizational printables that let you build a custom planner that fits your needs.
Mindset & Self-Care (5 products worth $94.99)
- 10 Steps to Feel Motivated & Get Stuff Done by Heather LeGuilloux ($9.00)
Heather LeGuilloux wants to help you to be more intentional with your time by sharing a practical system that will help you to stay on track so you can finally bring your passion to life.
- Ignite Your Life by Jess Stuart ($15.00)
(eCourse) An online course to help you create the life you dream of living. Learn to set goals to achieve your dreams. Want to feel more joy in each day and master the art of happiness? This course is for you!
- Positivity Planner by Chris Mooney ($14.00)
(Planner) Chris has developed a colorful, accessible “positivity planner,” which can help you get organized as well as inspire and encourage you with space for you to jot what you’re grateful for as well as what’s challenging you today/this week!
- Replenish: Experience Radiant Calm and True Vitality in Your Everyday Life by Lisa Grace Byrne (9.99)
(eBook) Replenish uncovers the 7 core essentials of well-being that need to be nurtured in order to live and mother with greater calm, clarity and vitality in the world.
- The Breaking Barriers Challenge by Lindsay Preston ($47.00)
(eCourse) The 5-day program that will teach you how to break through the barriers that are stopping you from confidently stepping into your BEST LIFE!
Productivity at Work (5 products worth $369.00)
- Balanced Life Guide by Lauren Cecora ($47.00)
(eCourse) A six week video and worksheet breakdown of how to organize your life so you can focus on the things that truly matter.
- Motivation Kit by Julia Bickerstaff ($18.00)
(Workbook) This gorgeous printable Motivation Kit contains science-backed but easy-to-do step by step ‘recipes’ and tools to help you keep motivated every day.
- Perfect Project Planner: For Bloggers, Small Business Owners and Entrepreneurs by Eve Tokens ($40.00)
(Planner) The Perfect Project Planner is an essential tool for any blogger or small business owner wanting to manage their business projects and personal time more effectively.
- The Personal Productivity Toolkit by Paul Minors ($197.00)
(eCourse) Beat overwhelm and learn how to get more done, in less time. Fast! Learn how to master your email, manage your time and create a simple system for increasing your efficiency and staying organised.
- Work by Design Summit by Claire Diaz Ortiz ($67.00)
(Summit) The Work by Design Summit All Access Pass gives you lifetime access to interviews with 50+ productivity experts who finally help you make REAL productivity work in your REAL life.
Here you can see, if even only one of the products on the bundle could be helpful for you then buying the bundle is a great deal!
Let me know in the comments what your productivity strategies are!